Datenschutz von in-lite design b.v.

1

Email address

Login or for sending newsletters.

In case of newsletter: consent. In case of login: performance of agreement.

As long as there is an account.

2

Password

Login

Legitimate interest.

As long as there is an account.

3

IP address

Technical necessity, to present web pages and API results for the App.

Legitimate interest.

These data are removed after log rotation.

4

Language preference

Remembering preferred language.

Legitimate interest.

As long as there is an account.

5

Newsletter subscription (Yes or No)

Whether consent is given.

Legitimate interest.

After unsubscribing, this data is deleted (and no more newsletters are sent).

6

First and last name

For communication and order processing.

In case of communication: legitimate interest. In case of order processing: performance of agreement.

As long as there is an account.

7

Company name (business order)

Business order

Legitimate interest.

As long as there is an account.

8

Phone number

Customer contact communication (initiated by the customer).

Legitimate interest.

As long as there is an account.

9

Addresses

Address book for invoicing and/or shipping.

Legitimate interest.

As long as there is an account.

10

Wishlist

Providing wishlist functionality.

Legitimate interest.

As long as there is an account.

11

Collected form data (if you use a form) (further detailed in point 24 and beyond)

Follow-up on request/question.

Legitimate interest.

Data is deleted after follow-up on request or question.

12

Collected chat data (if you use chat)

Follow-up on request/question.

Legitimate interest.

Data is deleted after follow-up on request or question.

13

Images/information about the garden (if you use Lab)

Follow-up on request/question.

Legitimate interest.

Data is deleted after follow-up on request or question.

#

Personal Data

Reason (Purpose)

Legal Basis

How long processed/stored?

14

Object list with configuration (which in-lite devices you own)

To use the app, a list of purchased devices must be available.

Legitimate interest.

As long as there is an account.

#

Personal Data

Reason (Purpose)

Legal Basis

How long processed/stored?

15

Companyname

To connect you to a company.

Legitimate interest.

As long as there is an account.

#

Personal Data

Reason (Purpose)

Legal Basis

How long processed/stored?

16

Order details (such as number, invoice number, order lines, payment and order method, among others)

Tracking order, shipping order, administration and handling any warranty.

Justified interest, and in other cases (fiscal) legal obligation.

7 years.

#

Personal Data

Reason (Purpose)

Legal Basis

How long processed/stored?

17

First and last name

Communication regarding job application.

Legitimate interest

Up to four weeks after the end of the application process, unless the applicant consents to longer retention (in which case, up to twelve months).

18

Email address

Communication regarding job application.

Legitimate interest

19

Date of birth (optional)

?

?

20

LinkedIn (optional)

Ability to view profile.

Legitimate interest

21

Education/experience (optional)

Assessment of suitability.

Legitimate interest

22

CV (optional)

Assessment of suitability.

Legitimate interest

23

Motivation letter

Assessment of motivation.

Legitimate interest

#

Personal Data

Reason (Purpose)

Legal Basis

How long is it processed/stored?

24

First and Last Name (including prefixes)

For customer contact and customer service, we require the customer’s first and last name. We also need this information to execute an agreement and/or customer request. These details are also important for registering a purchase (warranty) or signing up for the image bank. The customer must also provide their first and last name when creating an account on the website.

Legitimate interest.

We store this data as long as the customer has a user account on the website or until the issue is resolved and further contact is no longer necessary.

25

Phone Number

The customer's phone number is needed for customer service and contact. It is important to be able to reach the customer for executing an agreement or request. When creating an account on the website, the customer’s phone number is required, as well as for registering a purchase (warranty).

Legitimate interest.

 -

26

Email Address

We need an email address to create the customer’s user account, maintain contact for support, and execute agreements and/or customer requests. The email address is also required to register a purchase for warranty or to register a photo in the image bank.

Legitimate interest.

 –

27

Address (postal code/city/country/region)

We require the customer's address to send invoices, deliver goods, register products (warranty), create an account on the website, and maintain contact with the customer. The address is also important for executing an agreement and/or request.

Legitimate interest.

 -

28

Problem description and subject

We need this information to properly assist the customer.

Legitimate interest.

We store this data until further customer contact is no longer necessary.

29

Order Number

This information is required to execute the agreement between us and the customer.

Legitimate interest.

 –

30

Product Name

This information is required to execute the agreement between us and the customer and to register products for warranty.

Legitimate interest.

–

31

Number of Products

This information is required to execute the agreement between us and the customer and to register products for warranty.

Legitimate interest.

 –

32

Return Reason

This information is required to execute the agreement between us and the customer.

Legitimate interest.

We store this data until further customer contact is no longer necessary.

33

Return Explanation

This information is required to execute the agreement between us and the customer.

Legitimate interest.

 –

34

Message Subject

This information is required to execute the agreement between us and the customer and to assist the customer with any issues (customer contact and support).

Legitimate interest.

 –

35

Question/Comment

This information is needed to process a request, maintain customer contact/support, register photos for the image bank, and register a purchase (warranty). It is also required to maintain an account on the website.

Legitimate interest.

 –

36

Company Name

We need a company name to process business orders, maintain a user account on the website, and register photos in the image bank.

Legitimate interest.

We store this data as long as the customer has a user account on the website.

37

Job Title

This information is required to complete the user account.

Legitimate interest.

 –

38

Invoice Email Address

This information is required to complete the user account and send the invoice.

Legitimate interest.

 –

39

VAT Number

This information is required to complete the user account and process VAT details for invoicing.

Legitimate interest.

 –

40

URL of the Customer’s Business Website

This information is required to complete the user account.

Legitimate interest.

 –

41

Purchase Date

Registration of a purchase (warranty).

Legitimate interest.

This data is not stored longer than the warranty period.

42

Proof of Purchase/Receipt

Registration of a purchase (warranty).

Legitimate interest.

 –

43

Images

Images are needed to maintain customer contact regarding specific questions and to fulfill customer requests.

Legitimate interest.

The images are stored for 7 years after the contract is closed.

44

Add campaign track history

Measuring the success of marketing campaigns.

Legitimate interest.

This data is stored until the end of a marketing campaign.